Various Contracts

Please organize the necessary details between the Keio University researcher (person in charge) and the person in charge at the external organization (company, etc.).

Download the necessary contract template and application form, and reflect the details organized in STEP 1 into the template.

Please request a content review from the legal department of the external organization (company, etc.).

*Please ensure that the track changes in the Word document of the contract are kept while working.

Please contact the Research Contract person at the Office of Research Development and Sponsored Projects via email regarding the draft contract and draft application form.

info-med-keiyaku@adst.keio.ac.jp

The Research Contract person at the Office of Research Development and Sponsored Projects will review the content and reply to you.

Downloading contract templates and application forms is restricted to the within Keio domain.

This is a contract for cases where Keio University and an external organization (company, etc.) share duties to jointly conduct research on a specific research topic. (Cases where both contracting parties perform research duties.)

Note that separate templates are available for cases where joint researchers from external organizations (companies, etc.) are accepted at Keio University, cases where the external organization is an educational/research institution, or cases involving tripartite agreements. In such cases, please contact us first.

This is a contract for cases where an external organization (company, etc.) requests Keio University to perform research duties on a specific research topic, and Keio University accepts and performs those duties.

(Cases where only Keio University performs research duties.)

This is a contract for cases where the disclosure of confidential information is necessary when conducting some form of review between a Keio University researcher (person in charge) and a person in charge at an external organization (company, etc.).

This is the standard contract for providing samples or information from Keio University to an external organization.

(When Keio University receives samples, etc., from an external organization, the review is usually based on the draft contract from the providing organization. Therefore, please first have the providing organization present a draft contract and send it to the Research Contract email address.)

This is a limited contract for providing biological materials (biomaterials), etc., from Keio University to academia.

*There are conditions for using this contract. Please refer to the [PDF].

(When Keio University receives biological materials, etc., from an external organization (academia, company, etc.), the review is usually based on the draft contract from the providing organization. Therefore, please first have the providing organization present a draft contract and send it to the Research Contract email address.)

This is a contract for cases where an external organization (company, etc.) requests specific duties or tasks (such as data analysis) and Keio University accepts them.

This is a contract for cases where a Keio University researcher provides technical guidance or advice based on academic and technical expertise upon request from an external organization (company, etc.).

Inquiries

Please organize the necessary details between the Keio University researcher (person in charge) and the person in charge at the external organization (company, etc.).

For clinical research, the contract template differs depending on the type of clinical research. Therefore, please first contact the Clinical Research Contract person at the Office of Research Development and Sponsored Projects via email regarding the outline of the clinical research (including the status of the ethics review application).

info-med-keiyaku@adst.keio.ac.jp

The Clinical Research Contract person will send you the contract template and application form corresponding to the type of clinical research. Please reflect the details organized in STEP 1 into the template.

Please request a content review from the legal department of the external organization (company, etc.).

*Please ensure that the track changes in the Word document of the contract are kept while working.

Please contact the Clinical Research Contract person at the Office of Research Development and Sponsored Projects via email regarding the draft contract and draft application form.

The Clinical Research Contract person at the Office of Research Development and Sponsored Projects will review the content and reply to you.

This is a contract for cases where Keio University and an external organization (company, etc.) share duties to jointly conduct research on a specific research topic. (Cases where both contracting parties perform research duties.)

Please obtain the contract template from the Clinical Research Contract person (a PDF version is posted for reference).

This is a contract for cases where the disclosure of confidential information is necessary when conducting some form of review between a Keio University researcher (person in charge) and a person in charge at an external organization (company, etc.).

Inquiries

General administrative expenses are collected when accepting external research funds (joint research funds, sponsored research funds, clinical research funds, service fees, technical guidance fees, academic consulting fees, and costs related to investigator-initiated clinical trials, etc., mentioned above).

General administrative expenses are established for the purpose of covering necessary expenses related to research promotion other than direct costs incurred when researchers conduct research using external research funds. They are allocated to the preparation, improvement, maintenance, and management of the research environment, personnel costs, utility costs, etc.

〇 Collection rate for general administrative expenses

30% or more of direct costs (expenses directly required for the execution of research, etc.) added externally.

Calculation method for general administrative expenses (fractions of less than 1 yen are rounded down)

Example 1: If the payment amount is 10,000,000 yen (including consumption tax) in a lump sum: Total amount ÷ 1.3 × 0.3 = General administrative expenses

Payment amount: 10,000,000 yen, Direct costs: 7,692,308 yen, General administrative expenses: 2,307,692 yen

Example 2: If the direct costs are 10,000,000 yen (including consumption tax) in a lump sum: Direct costs × 1.3 = Payment amount

Payment amount: 13,000,000 yen, Direct costs: 10,000,000 yen, General administrative expenses: 3,000,000 yen

If you have any questions regarding general administrative expenses, please consult with the person in charge at the time of contracting.